Ecuador: Human Resources Officer

Position Title : Human Resources Officer

Duty Station : Quito, Ecuador

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 04 October 2016

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Cabo Verde, Czech

Republic, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Suriname, El Salvador, Swaziland, Timor-Leste, United Republic of Tanzania, Holy See, Saint Vincent and

the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa

Context:

Under the overall supervision of the Chief of Mission, the direct supervision of the Resource Management Officer, and in close coordination with the Project Manager, USRAP Latin America, Human Resource Management (HRM) at Headquarters (HQs), the Manila Administrative Centre (MAC), and the Panama Administrative Centre (PAC), the successful candidate will be responsible and accountable for managing the human resources and administrative functions of IOM Ecuador and USRAP activities in Central America.

Core Functions / Responsibilities:

1. Maintain and update the Ecuador Human Resources database in PRISM in coordination with

Field Personnel Support Unit (FPSU) and the Regional Office.

1. Coordinate recruitment processes in close coordination with the Resource Management Officer provide support to the mission in fulfilling the vacancies and ensuring relevant recruitment procedures are effectively and efficiently applied; and ensure selected staff members are sufficiently briefed, provided with an appropriately updated “Welcome Package” and are able to assume functions at the mission in a timely fashion. Advise and support line managers in recruitment processes for locally recruited personnel. As required, support recruitments of international personnel.

2. Maintain the personnel files and attendance records of national staff members. Monitor their contractual situations and the administration of their entitlements, including step increases, family allowances, and requests for promotions, recruitment and separations.

3. Advise Mission Management on staffing and other personnel issues, including leave entitlements/planning, overtime administration, and official Mission holidays.

4. Ensure the Mission organigram/staffing table and contact lists are regularly updated, including for the sub-offices.

5. Ensure timely and regular implementation of the Mission’s Staff Evaluation System (SES) and advocate for timely completion of the performance management process in line with Organizational deadlines.

6. Assist the RMO in interpreting and applying IOM's Human Resources policies, rules and regulations, as well as standards and techniques, taking into account the Mission’s activities; and ensure that local administrative procedures are in place and followed in accordance with these practices.

7. Assist in the preparation of any administrative reports that may be required, in coordination with the RMO and Heads of Units/ Programmes.

8. Liaise with external IOM partner as well as with other IOM missions as necessary.

9. Assist with the timely renewal of international staff visas and entry permits.

10. Take responsibilities regarding Mission’s PRISM HR and support other Missions under

USRAP in the region with technical coordination.

1. Assist the RMO in inspecting the payroll, ensuring that salaries are correctly allocated to projects consistent with IOM's projectization criteria in PRISM.

2. Assist the RMO in resolving difficult or sensitive HR cases.

3. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Human Resources, Business Administration, Industrial and Organizational Psychology, Social Sciences or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in Administration and Human Resources Management;

• Knowledge of staff rules and regulations, staff entitlements and benefits, recruitment and selection practices and training programme;

• Ability to prepare clear and concise reports and coordinate human resources and administrative activities;

• Previous working experience in an international organization is an advantage;

• Familiarity with the UN common system is an advantage;

• Computer literacy is required; good knowledge of MS Office suite and PRISM is essential.

Languages

Fluency in English and Spanish is required.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms

• Client Orientation – works effectively well with client and stakeholders

• Continuous Learning – promotes continuous learning for self and others

• Communication – listens and communicates clearly, adapting delivery to the audience

• Creativity and Initiative – actively seeks new ways of improving programmes or services

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others.

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Recruitment Standard Text

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 04 October 2016 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 21.09.2016 to 04.10.2016

Requisition: VN 2016/128 (P) - Human Resources Officer (P2) - Quito, Ecuador (54818001) Released

Posting: Posting NC54818006 (54818006) Released