Country: Micronesia (Federated States of)
Closing date: 14 Sep 2016
Position Title : Resource Management Officer
Duty Station : Pohnpei, Micronesia
Classification : Professional Staff, Grade P3
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 14 September 2016
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries:
Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Cabo Verde, Czech
Republic, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Suriname, El Salvador, Swaziland, Timor-Leste, United Republic of Tanzania, Holy See, Saint Vincent and
the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa
Context:
Working under the direct supervision of the Chief of Mission (CoM) in Micronesia and in close coordination with the Regional Office for Asia and the Pacific and Department of Resources Management (DRM) and other relevant units at Headquarters (HQs), as well as Manila Administrative Centre (MAC) and Panama Administrative Centre (PAC) the successful candidate will be responsible and accountable for managing the budgetary, financial, human resources and administrative functions of the Mission and its sub-offices. With particular attention to the Typhoon Maysak Reconstruction Project (TMRP).
Core Functions / Responsibilities:
In coordination with the CoM, monitor compliance with general instructions of IOM and relevant permanent instructions for the whole Mission, namely in the areas of general administration, finance and human resources.
Monitor and oversee the financial management for all activities of the Mission; including the oversight of financial expenditures and accountability and the undertaking of financial analysis of projects in the mission, particularly the TMRP project.
Coordinate the preparation of donor financial reports in accordance with IOM regulations and
established procedures.
Maintain appropriate internal controls to safeguard the Organization’s assets, control the treasury, and prevent fraud.
Assist the CoM, the Head of Sub-Office (HoSO) and the Project Managers in the preparation of the annual budget for the Mission, oversee budget control process and analyze variances between budget and actual expenditures. Assist in the preparation of budgets for new programmes.
Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM's projectization criteria.
Maintain financial procedures, ensure that local administrative procedures are in place and followed in accordance with the Organization’s regulations, procedures and practices, and recommend modifications to or new permanent instructions and procedures.
Assist the CoM in managing the human resources function and make recommendations on recruitment, retention, promotion, and separation of local staff. Interpret and apply HR policies, rules and regulations and make recommendations for resolving difficult or sensitive cases.
Supervise and train staff on IOM's administrative/financial policies and procedures; evaluate regular financial reports and take action to resolve anomalies and unusual trends.
Supervise the procurement and logistic services, ensuring that contracts with suppliers of goods and services are in line with the Organization’s procedures, regulations and guidelines; oversee the management of the fleet of vehicles and maintenance of buildings as well as the functioning of support services in the Mission.
Support and offer guidance to other units (programmes and sub-offices) on matters related to IOM administrative issues, local institutions and regulations and human resources problems with a view to increasing their effectiveness.
Liaise with relevant units at HQs and MAC, as well as relevant external counterparts with regard to the financial and administrative activities of the Mission; report regularly on the financial situation of the Mission and provide other information as necessary.
Undertake regular Duty Travels to the Sub-Offices in order to ensure that IOM set rules and regulations are followed accordingly.
Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Finance, Accounting, Public Administration, Business Administration, Commerce or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.
• Professional certification as Chartered Accountant or Certified Public Accountant is an advantage.
Experience
• Experience in financial management, accounting and budgeting;
• Good knowledge of human resources management;
• Experience in managing diverse procurement and logistics operations;
• Demonstrated experience in training and managing large teams of co-workers, vendors and suppliers;
• Excellent level of computer literacy.
Languages
Fluency in English is required. Working knowledge of any local languages is an advantage.
Desirable Competencies:
Behavioral
• Accountability – takes responsibility for action and manages constructive criticisms;
• Client Orientation – works effectively well with client and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Communication – listens and communicates clearly, adapting delivery to the audience;
• Creativity and Initiative – actively seeks new ways of improving programmes or services;
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others;
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 14 September 2016 at the latest, referring to this advertisement.
For further information, please refer to:
http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.
Posting period:
From 01.09.2016 to 14.09.2016
Requisition: VN 2016/180 (P) - Resource Management Officer (P3)-Pohnpei,FedStateofMicronesia
(54853235) Released
Posting: Posting NC54853240 (54853240) Released