Country: Turkey
Closing date: 04 Apr 2019
Position Title : Monitoring and Evaluation Officer
Duty Station : Gaziantep, Turkey
Classification : Professional Staff, Grade P2
Type of Appointment : Special short-term graded, Six months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 04 April 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries:
Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guinea-Bissau, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People's Democratic Republic (the), Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Suriname, Sao Tome and Principe, Kingdom of Eswatini, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa
Context:
Under the overall supervision of the Chief of Mission and the direct supervision of the Head of Sub Office (East, Southeast, Mediterranean (ESEM) Region), and in coordination with Whole of Syria (WOS) Monitoring, Evaluation, Accountability and Learning (MEAL) Officer, the successful candidate will assist in the development and implementation of the Monitoring and Evaluation (M&E) activities in producing evaluation reports, data and analysis based on the M&E activities and findings.
Core Functions / Responsibilities:
Support the development of the framework for Program Monitoring and Evaluation, in coordination with Program Management, Programme Development Unit and M&E, ensuring that monitoring and evaluation arrangements comply with IOM M&E policies, donor agreement and program requirement. In the event it is feasible, conduct monitoring field visits or remotely manage monitoring field visits of staff.
Make suggestions for M&E departmental procedural improvements to ensure comprehensive and detailed coverage of projects throughout all stages of the implementation and to provide relevant information for performance management and evaluation of program activities.
Assist Senior Programme Coordinators in monitoring and review existing M&E mechanisms and reporting documents including but not limited to project-level M&E plans, data collection tools, Site Visit Notes and Final Evaluation Reports. Provide feedback and report critical data to the Head of Sub-Office, Senior Programme Coordinators and Supply Chain Coordinator regarding any inconsistencies and assessment preparation, strengthen where necessary.
Liaise with internal and external M&E groups to keep abreast of current M&E practices linking to project development opportunities.
Liaise with Knowledge Management to enable project-level learning and to ensure the production of lessons learned.
Liaise and coordinate with the technical colleagues from other missions to provide inputs, information and statistics for M&E documents and quarterly, annual and other reports. Participate in regular Supply Chain Coordination meetings to report on MEAL findings and plans.
Support the implementation, periodic review, application and improvement of monitoring and evaluation systems programme, to measure the progress related to the achievement of the expected outcomes, outputs and activities defined in the project documents. This includes liaising with IOM M&E policies, best practice, tools, frameworks and best practices.
Assist the Senior Programme Coordinators in developing the comprehensive and effective monitoring and evaluation mechanisms for the program in accordance with the M&E plan.
Support the Senior Programme Coordinator (SPC) project staff and partners to use data effectively for decision-making. Identify and suggest the opportunities for training on M&E.
Organize appropriate trainings and participate in providing procedural and technical guidance/support and respond to M&E activities/documentation queries from staff in the missions, sub-offices.
Develop new tools and systems, in coordination with SPCs, senior management, and the donor, to provide for: a.) Greater versatility in grant design in relation to specific recipient communities; b.) Streamlined information cycles; c.) Improved adherence to program standards and better responsiveness to issues arising during implementation.
Support implementation of quality control mechanisms to improve the quality of the collected information, ensuring consistency across field offices, programmes and donor requirements.
Guide the regular sharing of M&E findings with relevant stakeholders and ensure that monitoring data is discussed in the appropriate forums in a timely manner.
In close collaboration with SPCs, guide the process of identifying the key performance questions, indicators and parameters for monitoring of program performance and achievements, and for preparing evaluations; review and analyse monitoring reports and identify the causes of potential bottlenecks in project implementation and identify corrective measures where necessary Work together with sectoral and programme partners to gather and analyze data for project management and evaluation.
Follow up on findings and recommendations of programme reviews and evaluations to ensure that related recommendations are well-understood and considered; for the continued implementation of the programme and future project development.
Assist SPC in leading the grant closing process including the review of the final evaluations, verification of the data base information and documentation.
Prepare regular monitoring and evaluation reports and analysis including but not limited to Post Distribution Monitoring (PDM) analysis, quarterly monitoring reports, project evaluation and lessons learned, etc.
Ensure overall revision of reporting documents including but not limited to M&E activity plans and Final Evaluation Reports to ensure adherence to project objective, for submission to the donor.
Promote continuous learning for self and others regarding assessments and reports produced by other agencies and organizations and ensure relevant and important information is incorporated in reports and future strategies. Contribute to the strategic planning of the IOM programme activities.
Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Political or Social Science, Business Administration, International Relations, Law or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
Experience
• Experience with logical framework approach and other strategic planning approaches, M&E methods and approaches (including quantitative, qualitative and participatory), planning and implementation of M&E systems, facilitating learning- oriented analysis sessions of M&E data with multiple stakeholders, information/data analysis and report writing;
• Substantial experience in the data collection, analysis, design and implementation of monitoring and evaluation plans in small-scale grants, preferably with experience in the field of research, monitoring and/or evaluation;
• Strong background in research is an asset;
• Proven experience with strategic planning approaches, M&E methods and approaches, planning and implementation of M&E systems, information/data analysis and report writing;
• Sound knowledge of development program planning and implementation objectives;
• Prior experience in working in a program is an asset;
• Strong ability to understand, develop and implement administrative and financial control procedures;
• Experience supporting small-scale efforts promoting community resiliency, local capacity building, strategic communications and small-scale infrastructure rehabilitation is highly desirable;
• Ability to use Access databases and Microsoft Excel, Access, Outlook and Word software.
Languages
IOM’s official languages are English, French and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.
Desirable Competencies:
Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies– behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies– behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 04 April 2019 at the latest, referring to this advertisement.
For further information, please refer to:
http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.
Posting period:
From 22.03.2019 to 04.04.2019
Requisition: SVN 2019/90 (P) - Monitoring and Evaluation Officer (P2) - Gaziantep, Turkey (55889589) Released
Posting: Posting NC55889590 (55889590) Released