Gambia: Senior Project Assistant (FMM/NSA) (G6)

Position: *Senior Project Assistant (FMM/NSA)*

Organizational Unit :*Support to Free Movement of Persons & Migration in West Africa (FMM)*

Duty Station : *Gambia*

IOM Classification : *G6 GMD 25, 121.83 per month*

Type of Appointment : *Special Short-Term (SST) Graded Contract (Renewable)*

SVN No. : *SVN2018/26*

Estimated Start Date : *As soon as possible*

Closing Date :*19th September, 2018*

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Within the project “Support to Free Movement of Persons & Migration in West Africa” (FMM West Africa), the Non-State Actors (NSA) Fund is designed to promote the active engagement of Non-state actors and local authorities in information and protection activities for the benefit of migrant and cross-border populations in West Africa. To this effect, the FMM West Africa Fund for Non-State Actors provides grants for the implementation of projects by Non-State actors and local authorities.

FMM West Africa, NSA Fund is currently supporting the implementation of CSO projects in fifteen ECOWAS members’ state. In the Gambia, a project to improve migration management in the Lower Region and in particular to contain and prevent irregular migration is currently implemented under the fund management by the IOM Gambia. The project component includes conducting a baseline assessment on the profile of youths returning migrants and identification of business opportunities, enterprise development skill and trainings, advocacy and awareness creation activities all related to the free movement and migration. For this purpose, the FMM West Africa under the supervision of IOM Gambia country office is seeking a project assistant for a special short term contract with experience in project management in line with the implementation of the project in The Gambia.

The Project Assistant would support in managing the Non – State Actor’s project in Gambia and with direct supervision of the FMM West Africa.

Working under the overall supervision of the Deputy Chief of Mission and Programme Manager (FMM) and the direct supervision of the Programme Officer (FMM NSA Fund Coordinator) and the direct administrative supervision of the LHD Programme Officer of IOM The Gambia the incumbent would serve as a main focal point for of the Non – State Actors Fund, FMM West Africa in Gambia. In particular s/he would be required to:

Core Functions / Responsibilities:

1.Project Management and Grant Management:

• Create and maintain a complete grant files for each grantee including proposals, evaluation documents, approved budget, grant contract, quarterly reports, correspondences etc.;

• Support the review of NSAs activities and work with selected NGO to encourage and monitor adherence to procedures, grant agreement (i.e. appropriate level of detail is submitted; templates used);

• Monitor the funds in partnership with the Finances officer for the implementation of the activities as stated in the grant agreement;

• Prepare supporting documents for financing of each activities as requested to the NGO;

• Follow-up with payments of funds and ensure disbursement based on the activities in partnership with the Finances officer and upon approval of NSA Fund Coordinator;

• Provide technical support to the NGO to implement the project based on the activities and also to monitor and track progress in implementing the NSA Fund activities in Gambia.

• Participate in the production of the technical briefs, operational papers, drafting of reports and concept notes;

• Maintain the grant matrix for the proper tracking of committed grant budgets, advances and settlements through checking that the figures are reconciled in the financial system in partnership with the Finances officer;

• Assist in the review of country quarterly reports/updates on grant monitoring;

• Work with FMM West Africa team to verify compliance with the grant closure rules and requirements of the NSA Fund management.

2.Monitoring and Evaluation:

• Work closely and regularly as IOM focal point and NSA Fund Team to track technical progress and results during grant implementation with the NGO;

• Work as IOM focal point to monitor spending of resources, and resolve any delays in program implementation in The Gambia;

• Support regular monitoring visits to NSAs and provide technical assistance to NSAs through analysis of the field visit reports;

• Participate in a coordinated monitoring visit to the NSAs as deemed necessary by the NSA Fund Coordinator;

• Provide support to the NSA Fund’s evaluation process;

• Participate in the documentation and dissemination of lessons learned and best practices in close collaboration with the IOM focal points and NSA Fund team.

• Draft reports on workshops and field visits, minutes of meetings, and others;

• Performing other relevant duties as required.

Required Qualifications and Experience

· University degree or equivalent in Business Administration, Project Management, or related field; A Master’s Degree in related field will be advantageous; or an equivalent combination Education, Training & Experience;

· Minimum six years (four years for degree Holder) relevant experience in related field;

· Substantial experience in Grants Management or Project Cycle Management.

· Professional experience with civil society organizations in West Africa and specifically the Gambia is key.

· Demonstrated understanding of the ECOWAS region at regional, national and local levels.

· Demonstrated knowledge with IOM/ECOWAS/EU policies, structure, and procedures.

· Proven ability to operate in a team environment liaising with a diverse team.

· Excellent attention to detail.

· Ability to manage a varied workload and prioritize tasks, work under pressure and meet deadlines.

· Experience of using own initiative and problem-solving attitude.

· Personal flexibility and high motivation preferably in with ECOWAS and local authorities

Languages

Fluency in English; Fluency in French and/or Portuguese language is a requirement.

Required Competencies

Behavioural

The incumbent is expected to demonstrate the following competencies:

· Accountability - takes responsibility and manages constructive criticism;

· Client Orientation - works effectively with all clients and stakeholders;

· Continuous Learning - promotes continuous learning: communicates clearly;

· Takes initiative and drives high levels of performance management;

· Plans work, anticipates risks, and sets goals within area of responsibility;

· Displays mastery of subject matter;

· Contributes to a collegial team environment;

· Creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA);

· Teamwork - incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;

· Personal flexibility and high motivation

other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Women with the above qualifications are encouraged to apply.

How to apply:

Interested Internal and external candidates are invited to submit their applications via email to HRNIGERIA@iom.int indicating position applied on subject line by Wednesday 19^th September 2018

For the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to Human Resources, International Organization for Migration (IOM) and with a subject line SVN2018/26 Gambia. Senior Project Assistant (G6).

All applications should include a functional email address, mobile numbers and detailed curriculum vitae (CV).

Please note that this position is open only to Gambian National applicants and only shortlisted candidates will be contacted.

Posting period:

From 05.09.2018 to 19.09.2018