Bangladesh: Supply Chain Manager

Position Title : Supply Chain Manager

Duty Station : Cox's Bazar, Bangladesh

Classification : Professional Staff, Grade P3

Type of Appointment : Special short-term graded, Six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 21 March 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries: Antigua and Barbuda, Bahamas, Congo, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Guyana, Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. As the leading international organization for migration, IOM acts with its partners in the international community to: assist in meeting the growing operational challenges of migration management; advance understanding of migration issues; encourage social and economic development through migration, and; uphold the human dignity and well-being of migrants.

Under the overall supervision of the Chief of Mission (CoM), and the direct supervision of the Senior Resource Management Officer (SRMO), and in close coordination with the Emergency Operation Coordinator, Resource Management Officer’s (RMOs), Country Procurement Officers and Global Procurement and Supply Unit (GPSU) the successful candidate, in coordination with, will be responsible and accountable for all supply chain activities for the IOM Country Mission and Offices (CMOs) Bangladesh, measured by IOM Procurement and Supply Chain Key Performance Indicators:

• Best Value Sourcing and Value for Money

• Availability and Quality

• Compliance and Stewardship

• Productivity and Efficiency

Core Functions / Responsibilities:

1. Manage the supply chain activities of IOM Bangladesh and provide first-line support, guidance and training in the country with respect to IOM's policies, financial rules and regulations, and procedures relating to supply chain matters.

2. Monitor implementation of appropriate supply chain management processes, procedure and solutions, ensuring a solid internal control system in for the field and country offices within Bangladesh.

3. Advise the Head of Office (HoO) and Emergency Coordinator on risk management of supply chain activities and processes in the CMOs, in coordination with RMOs, Programme and Procurement Officers.

4. Follow up with country offices to ensure timely submission of necessary assets and delivery reports and documentations to relevant units or departments in Headquarters (HQs), Manila Administrative Centre (MAC) and Panama Administrative Centre (PAC), as appropriate.

5. Advise and monitor all supply chain tasks and activities; including budgeting, scheduling, provision of materials and equipment’s needed by the CMOs in the country. Prepare regular progress reports, statistical information and briefing materials as required.

6. Revise and coordinate the implementation of strategic supply chain management including planning, logistics arrangements, custom clearance, quality controls, warehouse management, and evaluation process to ensure availability of the supply is on time, in quality and at cost, to address the needs of the operations in the country.

7. Monitor and coordinate the preparation and implementation of permanent instructions for warehouse operations and asset administration that are compliant to IOM's general instructions, policies and procedures within the country (IN168, IOM Warehouse Manual, and International Public Sector Accounting. Standards (IPSAS)).

8. Monitor the organization and maintenance of systems and procedures for supply chain management of supplies, equipment, services needed by the CMOs within the country.

9. Develop and implement appropriate internal control mechanisms to safeguard organization’s assets. Ensure that insurances are in place.

10. Identify supply chain bottlenecks (value stream mapping) and propose ways to improve and ensure proper distribution mechanisms are in place for CMO’s.

11. Work with the Emergency Coordinator and Procurement teams in field missions and provide support in preparing and issuing call for proposals and bidding documents for the tendering processes of the projects. Ensure that supply chain requirements are well incorporated in the tendering process.

12. In close coordination with the RMOs ensure that the reporting and auditing requirements of all the CMOs’ supply chain management programmes are observed and followed.

13. Provide guidance to CMOs to implement supply performance management systems to contract tracking and administration systems to ensure proper tracking and monitoring of vendor contract agreements, in coordination with Procurement and GPSU. Provide support in drafting contracts agreements, including Long Term Agreements (LTAs), and ensure that supply chain requirements are reflected in the site-level-agreements (LEAs).

14. Lead and implement supply chain initiatives and projects in the country, in accordance with the Division’s framework.

15. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Supply Chain Management, Procurement, Logistics, Business Administration/Management or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

• Certification in Procurement, Logistics or Supply Chain management is an advantage.

Experience

• Experience in managing diverse procurement, supply chain and logistics operations;

• Excellent level of computer literacy and good knowledge of SAP/PRISM required;

• Demonstrated experience in training and managing large teams of co-workers, managing vendors and suppliers;

• Extensive knowledge of IOM or UN internal procurement and financial rules and corresponding

ERP components (preferably SAP-based).

Languages

Fluency in English is required.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 21 March 2018 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 08.03.2018 to 21.03.2018

Requisition: SVN 2018/62 (P) - Supply Chain Manager (P3) - Cox’s Bazar, Bangladesh (55398560) Released

Posting: Posting NC55398573 (55398573) Released CD