Switzerland: Resource Management Coordination and Support Officer

Position Title : Resource Management Coordination and Support Officer

Duty Station : Geneva, Switzerland

Classification : Professional Staff, Grade P4

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 29 March 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries: Antigua and Barbuda, Bahamas, Congo, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Guyana, Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

3. External female candidates.

Context:

The Department of Resources Management (DRM) is responsible for managing the administrative and financial functions of the Organization. The Director of the Department serves as the senior official of the Organization in the area of finance and administration, reporting directly to the Director General, and representing the Organization internally and externally, and in intergovernmental fora, discussions and negotiations essentially with member states, donors and as required with other stakeholders.

IOM is a global intergovernmental organization with approximately 10,000 staff, an annual budget approaching USD 2 billion, 169 Member States, and is part of the United Nations system as the UN Migration Agency.

DRM oversees the financial and administrative initiatives throughout the Organization. It establishes and implements policies to ensure sound management and planning in all administrative and financial areas, and sees to the coordination and implementation of relevant procedures and policies, and their dissemination to internal and external stakeholders. The Department’s management functions are collectively responsible for the Organization's administrative and financial policies, and assisting the Director General in making management decisions.

Under the direct supervision and guidance of the Director, Department of Resources Management (DRM), and in close coordination with Divisions in DRM and other Headquarters (HQs) Departments, the Administrative Centres in Manila and Panama and all Field Offices; the successful candidate will support the Director to manage the full range of resource management services covering human resources, information technology, accounting, budget, treasury, procurement, risk management, common services, staff travel and engagement with Member States and External stakeholders. S/he will support the Director of DRM in the overall coordination of DRM and provide financial oversight for projects managed (excluding L3) in Headquarters.

Core Functions / Responsibilities:

1. Support the Director in managing and directing the use of DRM’s core resources strategically in order to ensure the Department is maintained on a well-resourced and sound financial footing.

2. Ensure compliance with internal procedures, policies, regulations, established guidelines, instructions and manuals in coordination with relevant Organizational units including financial, budgetary, procurement and human resources.

3. Approve procurement and payment requests for purchases and disbursements made from Headquarters. Approve Headquarters staff travel requests.

4. Support the Director of DRM in managing the budget and finance of the office of DRM and develop innovative approaches to financial management and developing best practices as a guide.

5. Establish procedures for the financial oversight of projects managed in Headquarters.

6. Analyze and interpret financial data, provide advice and guidance on financial administration to managers and staff.

7. Organize the administrative functions of DRM and oversee the administrative support team to ensure effective service delivery.

8. Coordinate closely with DRM units and support their efforts in building partnerships with other UN agencies and donors to enhance resource management planning.

9. Coordinate closely with DRM units and support their efforts in engaging with IOM Member States and external stakeholders to clarify resources management issues and strengthen relationships.

10. Actively engage in the planning and preparation for Governing Body meetings in consultation with Member States on resource management issues.

11. Coordinate the preparation of various documents for Governing Body meetings.

12. Undertake other duties relating to administration and finance that may be assigned in the overall interest of the Organization's mandate and objectives.

Required Qualifications and Experience:

Education

• Master’s degree in Business Management or Administration, Finance, Accounting or a related

field from an accredited academic institution with seven years of relevant professional experience; or

• University degree in the above fields with nine years of relevant professional experience.

• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Management experience at the international level, accompanied by background in financial management, budgeting, monitoring, invoicing and in providing project management support;

• Experience in liaising with governmental authorities, donors and partners;

• Experience in preparing financial and narrative reports, budgets, invoices, and coordinate administrative activities;

• Knowledge of SAP and/or other accounting systems, software and procedures;

• Excellent communication skills, both oral and written;

• Experience in conceptualizing, designing and delivering training programmes is desired.

Languages

Fluency in English is required. Working knowledge of French and/or Spanish is an advantage.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 29 March 2018 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 09.03.2018 to 29.03.2018

Requisition: VN2018/59(P)-ResourceManagementCoordination&SupportOfficer(P4)-Geneva,Switzerlan

(55399301) Released

Posting: Posting NC55399305 (55399305) Released