Micronesia (Federated States of): Administrative and Finance Officer

Position Title : Administrative and Finance Officer

Duty Station : Chuuk, Micronesia

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 27 September 2016

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Cabo Verde, Czech

Republic, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Suriname, El Salvador, Swaziland, Timor-Leste, United Republic of Tanzania, Holy See, Saint Vincent and

the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa

Context:

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Senior Resource Management Officer (SRMO) in Pohnpei, Federated States of Micronesia (FSM), the successful candidate will be accountable and responsible for the administrative and financial functions of the Typhoon Maysak Reconstruction Project.

Core Functions / Responsibilities:

1. Assist in forecasting cash flows according to the activities in Chuuk Sub-Office and ensure daily control of funds disbursed.

2. Assist the SRMO in the supervision of the Mission’s human resources function in the sub-office, including recruitment of daily laborers; personnel administration and other related activities in accordance with the Organization’s policies and procedures.

3. Oversee and facilitate the payroll of daily laborers; construction and distribution staff.

4. Make suggestion for procedural improvements and assist in training local staff in the sub-office in the relevant areas of administration and finance.

5. Maintain appropriate internal controls to safeguard the Organization's assets, control cash and prevent fraud.

6. Participate in providing procedural and technical guidance/support and respond to financial and administrative queries from staff in the sub-office.

7. Assist the RMO in the preparation of donor financial reports.

8. Undertake quality control checks on the requests for payments, purchase requests and other requests that will result to financial obligations.

9. Ensure coordination among the units to:

a) raise payment requests with proper verification of invoices from vendor, with complete support documentation;

b) enter in PRISM-Finance with correct GL and cost projectization ration;

c) ensure proper record of data entry in the system;

d) ensure accurate charging in GL and WBS with proper transaction in the system;

1. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Accounting, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

• Professional certification as Chartered Accountant or Certified Public Accountant is an advantage.

Experience

• Experience in financial management, accounting and budgeting;

• Familiarity with financial oversight and public administration;

• Experience preparing reports, budgets, statistics and coordinate administrative activities;

• Good knowledge of human resources management;

• Knowledge of IOM/UN Common System regulations, policies and procedures;

• Experience in liaising with governmental and diplomatic authorities as well as with international institutions;

• Knowledge of International Public Sector Accounting Standards (IPSAS) and SAP (PRISM)

highly desirable;

• Previous work experience in the region an advantage;

• Knowledge of IOM/UN accounting system, software and procedures a distinct advantage;

• Knowledge of MS Office products and good computer literacy skills required.

Languages

Fluency in English is required. Working knowledge of any local language is an advantage.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 27 September 2016 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 14.09.2016 to 27.09.2016

Requisition: VN 2016/190 (P) - Administrative&Finance Officer (P2) - Chuuk, Micronesia (54859606) Released

Posting: Posting NC54859630 (54859630) Released