Thailand: Regional Human Resources Officer

Position Title : Regional Human Resources Officer

Duty Station : Bangkok, Thailand

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 31 July 2016

Established in 1951, IOM is the leading governmental organization in the field of migration and works closely with governmental, intergovernmental and governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Cabo Verde, Czech

Republic, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Suriname, El Salvador, Leste, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa

Context:

The IOM Regional Office for Asia and the Pacific in Bangkok (ROAP) is one of the nine IOM ROs, that oversees and provides strategic and technical support to IOM activities within the region. Within the RO structure, the Regional Resources Management Unit provides support to over 30 IOM country offices within the region on financial, human resources and other administrative functions. The Unit also provides support on resources management functions for the ROAP and the project units established within the RO structure.

Under the overall supervision of the Regional Director (RD) for Asia and the Pacific, and under the direct supervision of the Senior Regional Resources Management Officer (SRRMO), the successful candidate will be responsible for monitoring and supporting the human resources functions of the Country Offices (COs) within the region and the Regional Office (RO) in Bangkok as well as for assisting the SRRMO on human resources related issues.

Core Functions / Responsibilities:

1. Provide line support and guidance to the COs in the region on interpreting and applying IOMs Human Resources policies, rules and regulations and applicability in the local context. Coordinate with relevant units at HQs and the Administrative Centers in view of ensuring appropriate guidance and support is provided to the COs as necessary.

2. Review submissions by COs, including Terms of References (TORs), reclassification requests, recruitment requests, etc. Provide advice and assist in ensuring the implementation of appropriate processes, mechanisms and internal controls in the COs within the region.

3. Support the SRRMO in managing the human resources functions for the RO and its project units. In coordination with relevant units within IOM, process HR administrative transactions including maintenance of PRISM HR, contract management, personnel administration, maintenance of personnel files, attendance monitoring, regular updating of staffing reports, organigrams and contact lists, and support for processing of visas.

4. Assist the SRRMO in implementing IOM's Human Resources policies, rules and regulations, as well as standards and techniques taking into account the project activities; and ensure that the administrative procedures are in place, consistently followed, and are in accordance with these practices.

5. Provide direct support on human resources administration and/or run PRISM payrolls for COs within the region, as and when no sufficient segregation of duties is possible locally.

6. Liaise with relevant units at HQs and/or the Administrative Centres on the recruitment, administration of entitlements, and other related matters for staff in the RO and in COs (small missions), as required.

7. Assist in training staff in the region in the relevant areas of human resources management including PRISM HR.

8. Coordinate staff development and trainings in the RO and in the region in close coordination with the SRRMO and Staff Development and Learning Unit.

9. Assist the SRRMO in the development of relevant instructions, procedures and guidelines to complement or to adapt the general instructions of IOM with regard to human resources management functions. Assist in training activities on IOMs human resources policies and procedures.

10. Report regularly and bring to the attention of the SRRMO any relevant human resources management issue; suggest improvements and provide recommendations.

11. Support in ensuring timely submission of necessary reports and documentation of the RO

and COs within the region, as appropriate. Collect input and draft reports/ memos, as delegated.

1. Assist in the preparation of reports that may be required in coordination with the SRRMO, RD or HRM.

2. Ensure the regular updating of the country offices and the ROs organigrams/ staffing table and contact lists.

3. Provide general support in absence of other colleagues in the Unit.

4. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Masters degree in Human Resources, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in Administration and Human Resources Management;

• Familiarity with UN common system or similar systems;

• Knowledge of staff rules and regulations, staff entitlements and benefits, recruitment and selection practices and training programmes;

• Ability to prepare clear and concise reports, and effectively coordinate human resources and administrative activities;

• High level of computer literacy. Good knowledge of MS Office. Knowledge of SAP (PRISM HR) a distinct advantage;

• International HR experience in other IOM missions/ countries is an added advantage.

Languages

Fluency in English is required. Working knowledge of any regional language is an advantage.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Interested candidates are invited to submit their applications via PRISM, IOM Recruitment system, by 31 July 2016 at the latest, referring to this advertisement.

For further information, please refer to:

iom-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM recruitment system.

Posting period:

From 18.07.2016 to 31.07.2016

Requisition: VN 2016/150 (P) - Regional Human Resources Officer (P2) - Bangkok, Thailand (54827928) Released

Posting: Posting NC54832917 (54832917) Released