United States of America: Counter-Trafficking and Protection Unit Assistant

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the IOM Washington Chief of Mission and the Head of Unit, and under direct supervision of the Counter-Trafficking Project Coordinator, the incumbent will assist in carrying out the functions of IOM’s Counter-Trafficking and Protection Unit’s (CPU) work in the Washington, DC office.

Core Functions / Responsibilities:

• Assist in the organization of official visits from IOM colleagues to IOM Washington; including scheduling of meetings and logistics, attend meetings related to US donors funding issues and IOM programs, and draft summary reports (Notes for File) of meetings and visits to be shared appropriately within IOM;

• Assist unit members in their travel preparations, including but not limited to preparation of travel authorizations, security clearances, issuance of visas, expense claims;

• Assist in monitoring key deadlines for IOM projects falling under the Counter Trafficking and Protection Unit’s portfolio that are funded by US donors and reporting requirements and work with IOM Missions to help ensure compliance with funding agreements;

• Assist the Unit in the review and submission of budget and narrative proposals for US donors (J/TIP, INL, USAID and others) funding opportunities on behalf of IOM Missions. This includes ensuring documents comply with relevant donor application guidelines, use of GrantSolutions.gov and Grants.gov systems;

• Assist in the technical review and submission of progress reports for projects falling under the Counter Trafficking and Protection Unit’s portfolio that are funded by US donors;

• Assist in preparing donor reports for the Unit’s projects;

• Assist in the processing of donor agreements falling under the Counter Trafficking and Protection Unit’s portfolio that are funded by US donors on behalf of IOM Missions;

• Assist the Project Coordinator with the implementation of the ILEA program activities, related to providing training on counter trafficking to senior law enforcement officials at the different ILEA academies, including preparing the material packages to be sent to the training sites and assisting in the recently added evaluation component of the project;

• Manage the inputting of case data information in relation to the direct assistance projects implemented by the Unit;

• Other such duties as required, including but not limited to administrative duties and support of program staff implementing programs;

• Serve as a back-up in the absence of the Project Coordinator;

Required Qualifications and Experiences:

• High school diploma and 4 years of experience or Bachelor’s degree and 2 years of experience, preferably in International Development, Political Science, Social Work, or International Affairs;

• Experience, preferably with an international organization in the anti-human trafficking, relief and/or development field;

• Knowledge of US Government donors; in particular J/TIP;

• Experience in the issue of human trafficking , and grant administration;

• Minimum of 3 years of relevant work related experience.

• Experience with an IOM Mission, particularly in counter-trafficking, case management, and/or donor relations is an advantage.

  Language

  Fluency in English is required. A working knowledge of French or Spanish is an advantage.

  Required Competencies:

  Behavioural

  Accountability

• Accepts and gives constructive criticism

• Follows all relevant procedures, processes, and policies

• Meets deadline, cost, and quality requirements for outputs

• Monitors own work to correct errors

• Takes responsibility for meeting commitments and for any shortcomings

  Client Orientation

• Identifies the immediate and peripheral clients of own work

• Establishes and maintains effective working relationships with clients

• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries

• Keeps clients informed of developments and setbacks

  Continuous Learning

• Contributes to colleagues' learning

• Demonstrates interest in improving relevant skills

• Demonstrates interest in acquiring skills relevant to other functional areas

• Keeps abreast of developments in own professional area

  Communication

• Actively shares relevant information

• Clearly communicates, and listens to feedback on, changing priorities and procedures

• Writes clearly and effectively, adapting wording and style to the intended audience

• Listens effectively and communicates clearly, adapting delivery to the audience

  Creativity and Initiative

• Actively seeks new ways of improving programmes or services

• Expands responsibilities while maintaining existing ones

• Persuades others to consider new ideas

• Proactively develops new ways to resolve problems

  Leadership and Negotiation

• Convinces others to share resources

• Actively identifies opportunities for and promotes organizational change

• Presents goals as shared interests

• Articulates vision to motivate colleagues and follows through with commitments

  Performance Management

• Provides constructive feedback to colleagues

• Identifies ways for their staff to develop their abilities and careers

• Provides fair, accurate, timely, and constructive staff evaluations

• Uses staff evaluations appropriately in recruitment and other relevant HR procedures

• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

  Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others

• Identifies priority activities and assignments for self and others

• Organizes and documents work to allow for planned and unplanned handovers

• Identifies risks and makes contingency plans

• Adjusts priorities and plans to achieve goals

• Allocates appropriate times and resources for own work and that of team members

  Professionalism

• Masters subject matter related to responsibilities

• Identifies issues, opportunities, and risks central to responsibilities

• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation

• Persistent, calm, and polite in the face of challenges and stress

• Treats all colleagues with respect and dignity

• Works effectively with people from different cultures by adapting to relevant cultural contexts

• Knowledgeable about and promotes IOM core mandate and migration solutions

  Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment

• Contributes to, and follows team objectives

• Gives credit where credit is due

• Seeks input and feedback from others

• Delegates tasks and responsibilities as appropriate

• Actively supports and implements final group decisions

• Takes joint responsibility for team's work

  Technological Awareness

• Learns about developments in available technology

• Proactively identifies and advocates for cost-efficient technology solutions

• Understands applicability and limitation of technology and seeks to apply it to appropriate work

  Resource Mobilization

• Establishes realistic resource requirements to meet IOM needs

  Technical

• Effectively coordinates actions with other implementing partners

• Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives

Other

Appointment will be subject to certification that the candidate is medically fit for appointment.

This is a local position and as such only US citizens and residents will be considered.

Please submit a letter of interest and up-to-date curriculum vitae by 29 July 2016, at the latest, to IOMDCVN@iom.int.

Only shortlisted candidates will be contacted.