Thailand: Project Assistant

Position Title : Project Assistant
Duty Station : Bangkok, Thailand
Classification : General Service Staff (Ungraded: THB 49,000 per month)
Type of Appointment : Special Short-Term Contract, 06 months with possibility of extension
Estimated Start Date : As soon as possible

Closing Date : June 22, 2016
Reference Code : THVN No. 026/2016

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the direct supervision of the Project Manager, and the overall supervision of the Chief of Mission, the successful candidate will contribute to the development and implementation of project activities, as well as reporting, monitoring and evaluation, under the thematic area of Migrant Assistance, specifically Assisted Voluntary Return and Reintegration (AVRR), in the IOM Thailand Country Office.

Core Functions / Responsibilities:

The successful candidate will have the following duties and responsibilities:

1. In coordination with the Project Manager, support the implementation of IOM Thailand’s activities in the area of Assisted Voluntary Return and Reintegration (AVRR) through ensuring that the day-to-day implementation of project activities in accordance with the work plan and project documents.

2. Assist the Project Manager in the implementation of activities under AVRR, which can include, but is not limited to, tasks ranging from logistical, technical and administrative assistance in organizing workshops and meetings, participation in meetings with project partners, government counterparts and relevant stakeholders, minute-taking, conducting monitoring and evaluation, etc.

3. In coordination with the Project Manager and Finance Assistant in Bangkok, monitor overall budget expenditures to ensure they are in line with the available resources of the project.

4. Monitor and coordinate the voluntary, safe, and dignified return and reintegration of every individual beneficiary in IOM missions across the Asia-Pacific member countries of the Bali Process, namely migrants in irregular situations including, but not limited to, refugees, rejected asylum seekers, unaccompanied migrant children (UMCs), smuggled persons and victims of trafficking.

5. Provide return assistance to migrants in irregular situations in Thailand, including:

· Interview potential beneficiaries to confirm their eligibility and interest in voluntary returning to their country of origin and provide necessary counselling

· Arranging interpretation services as necessary

· Provide Non-Food Items (NFIs) to beneficiaries prior to their departure

· Coordinate various travel arrangements, including air/land travel

· Assist in obtaining travel documents as necessary in coordination with relevant authorities

· Process departure formalities in coordination with relevant agencies 6. Work collaboratively with all relevant project partners/stakeholders, including Government counterparts, Embassies, IOM missions, interpreters, and other units within IOM, particularly the Operations Unit. Maintain the first line of communication and liaison with all national stakeholders under the projects to ensure productive working relationships.

1. Maintain records and an up-to-date database of the beneficiaries assisted by the Project.

2. Record information of beneficiaries assisted in Thailand into IOM’s MIMOSA case management database.

3. Assist the Project Manager in compilation of interim and final reports of the project, as well as producing/updating briefing notes, visibility products and project factsheets.

4. Assist the Project Manager in the monitoring and evaluation of project activities, as well as development of new and related activities in the area of AVRR.

5. Support the return and reintegration of Thai returnees from other countries, including coordinating with IOM sending missions, IOM relevant units, and beneficiaries; provision of necessary counselling, payment of reintegration grants, and translation of necessary documents.

6. Perform such other duties as may be required.

Required Qualifications and Experience

• Thai National
• University Degree in law, international relations, political science, security studies, or relevant field
• Strong organizational and time management skills
• Ability to work in a multi‐cultural environment and respect diversity
• At least two years of work experience in migration issues for non‐governmental organizations, international governmental organizations or government institutions
• Sound knowledge of programme development, implementation and evaluation and familiarity with financial and business administration
• Sound knowledge of Assisted Voluntary Return and Reintegration (AVRR) principles, practices and challenges a distinct advantage
• Team work oriented but with a capacity to work independently
• Good writing and communication skills
• Computer literate

Languages

Fluency in English and Thai is required.

Required Competencies

Behavioural

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Interested candidates are invited to submit their applications along with a duly completed IOM Personal History Form to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by June 22, 2016 at the latest. The form can be downloaded from http://th.iom.int/index.php/migration-resources/vacancies/IOM-Personal-History-Form/. Kindly indicate the reference code THVN026/2016 followed by your full name in the subject line.

In order for an application to be considered valid, IOM only accepts profiles duly completed.

Only shortlisted candidates will be contacted.

Posting period:

From 08.06.2016 to 22.06.2016