Country: Thailand
Closing date: 28 Mar 2019
Particularly, he/she will carry out the following duties:
Provide clerical support for all administrative and operational arrangements related to the movements from Thailand and the Region covered by Thailand, to all destinations, upon receipt of their travel documents and booking requests with a particular focus to movements to, Europe, New Zealand and other United States of America.
Ensure booking requests are acknowledged, and movement request project budget line is verified. Confirm that all self-payer cases costs are prepaid prior to making any travel arrangements.
Ensure all beneficiaries are travel ready, medically cleared and in possession of relevant travel documents, visas and exit permits.
Arrange/make bookings in AMADEUS as per “best fare practice” (i.e. using the most convenient routing, the most competitive fares & the availability of the correct booking class.) and as per guidelines outlined in the MMM (Movement Management Manual and the HIT – handbook of International Tariffs.)
Prepare and submit the Advance Booking Notifications (ABN) and domestic bookings report, as per established movement procedures and request for the relevant Transit Visa waivers.
Request relevant tickets or PTA (Prepaid Ticket Advice) and create the corresponding Ticket Order Record (TOR) in GATOR (Global Airline Ticket Order Record).
Update the PF status to depart on the day after departure and forward departure notification to all relevant recipients.
Forward completed PF file to Post departure team for invoice settlement and file closure.
Act as department focal points for International staff travel bookings and update and maintain relevant Staff travel files to include copies of all approved Travel Authorization (TA)
Directly responsible for the issuance of the monthly staff travel report.
Act as the department focal person for AMADEUS and update and train staff members as requested.
Undertake in country and out of country Traveling On Duty (TDY) as assigned.
Any other duties within the incumbent’s capabilities as assigned by the Operations Officer(s).
How to apply:
Interested candidates are invited to submit their applications along with a duly completed IOM Personal History Form to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by March 28, 2019 at the latest. The form can be downloaded from http://thailand.iom.int/sites/default/files/Recruitment/IOM%20Personal%20History%20Form%20with%20Declaration.xls Kindly indicate the reference code SVN012/2019 followed by your full name in the subject line.
Applications should include: a) a cover letter, indicating the dates of availability; b) a curriculum vitae; c) a duly completed IOM Personal History Form (may be downloaded from http://thailand.iom.int/);
Only shortlisted candidates will be contacted.