Egypt: National Administrative and Finance Officer

Under the overall supervision of the Regional Director (RD) and direct supervision of the Senior Regional Resource Management Officer (SRRMO), and in close coordination with the Programme Coordinators in RO Cairo, the successful candidate will be responsible for coordinating the financial and administrative functions, including accounting, budgeting and reporting of regional programmes, mainly focused on the DFID funded Safety, Support and Solutions in the Central Mediterranean Route aimed to ensure migration is safer and more orderly, resulting in fewer deaths and less suffering along migration routes and EUTF funded EU-IOM Joint Initiative for Migrant Protection and Reintegration in North Africa

Core Functions / Responsibilities:

1. In coordination with the SRRMO, monitor and oversee the administrative and financial management for all activities of the DFID and EUTF-funded regional programmes managed from RO Cairo.

2. Oversee budget control processes and monitor the financial status of regional programmes’ activities and inform and update the SRRMO and the Programme Coordinators accordingly. Review regular financial reports, identify bottlenecks and recommend action to resolve problems or correct errors, and highlight any unusual trends.

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1. Revise the regional programmes’ budgets as needed and update the project structure in SAP/PRISM. Identify variances between budget and actual expenditures and outstanding commitments.

2. Review budgets for new regional programmes in coordination with the SRRMO, RTSs and Programme Coordinators and facilitate project activation in liaison with the Programme Coordinators, and various units in the Manila Administrative Centre.

3. Participate in the development of effective monitoring mechanisms and tools to facilitate analysis, oversight, accountability and senior management decision making.

4. Prepare forecasts, and interim and final financial reporting to donors and support the preparation of supporting documents in coordination with Country Offices.

5. Support preparation for audits and monitoring visits.

6. Provide support to the SRRMO and Programme Coordinators throughout the programmes’ cycle to ensure compliance with IOM's policies and procedures, IOM financial and procurement regulations, accounting procedures, and donor regulations.

7. Coordinate recruitment of support staff under the DFID and EUTF funded regional programmes, including drafting of terms of reference with supervisors.

8. Closely coordinate with the relevant administrative, human resources, finance and procurement logistics assistants of each Country Office involved in the regional programmes to ensure adequate oversight, compliance and harmonized reporting.

9. Ensure timely preparation of funding request to feed into Country Offices mission funding requests with effective estimation of mission expenditure; and update programme expenditure forecasts to be shared with the SRRMO and donors.

10. Oversee logistical and administrative support related to the organization of meetings and events including coordination with the meeting venue and related services provider(s), preparation of participants’ list, follow up of attendance and, transcription and writing the reports of proceedings relevant to the regional programmes.

11. Maintain documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with IOM and Donor policies and procedures.

12. Attend coordination and governance meetings relating to the regional programmes and provide updates and guidance on financial and administrative matters relating to the programmes.

13. Perform other duties as may be assigned.

Interested applicants should submit their CV with a cover letter to mailing address HRDCairo@iom.int.

Please clearly indicate in the subject line of your email the position title and reference number "National Administrative and Finance Officer (Programmes), VN/RO/2018/07".

Only shortlisted candidates will be contacted.