Costa Rica: Programme Coordinator

Position Title : Programme Coordinator

Duty Station : San Jose, Costa Rica

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 20 September 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Czech

Republic, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People's Democratic Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Slovenia, Suriname, Sao Tome and Principe, Swaziland, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the direct supervision of the IOM Costa Rica Chief of Mission, the successful candidate will oversee programme implementation and provide support to operations for the successful implementation of the IOM Costa Rica and Community Stabilization and Humanitarian Assistance Programme.

IOM Costa Rica (CR) Community Stabilization and Humanitarian Programme objective is Counter Violent Extremism (CVE) and reduce violence as an innovative and explicit part of integral migrant assistance. This ground-breaking approach in upper middle-income country seeks to reduce violence in vulnerable communities across the country through process-oriented and community driven approach and prevent violent extremist through psychosocial assistance, livelihoods support, migration counselling while providing emergency food, shelter, medical assistance and voluntary return options to regional and extra regional migrants in Costa Rica. The programme will also maintain and update the Displacement Tracking Matrix (DTM).

The Programme Coordinator will have oversight of the Community Stabilization and Humanitarian Assistance Projects. S/he will oversee and manage project teams based in San Jose, as well as staff in areas of operation. Successful performance will result in well-managed projects which delivers innovative, flexible and quick responses in a complex and high-risk environment.

The Programme Coordinator will maintain and strengthen the necessary operational structures and inter-departmental processes to ensure transparent and accountable project development, implementation, operations and reporting. S/he will also contribute to managing the refinement and innovation of the overall programme strategy and advice IOM Chief of Mission on the evolution of the local political, economic and Humanitarian situation as well as how to ensure CVE activities remain effective. S/he will also supervise project implementation, to ensure the proper financial, procurement, and general operational protocols and reporting needs are being met by staff, in accordance with IOM rules and regulations and donor expectations.

Core Functions / Responsibilities:

1. Manage and monitor the IOM CR Community Stabilization and Humanitarian Programme, and provide managerial support in other areas as needed.

2. Ensure the successful implementation of project activities at the field level in accordance with the overall programme objectives by directly supervising project implementation staff in the identification of local grantees and partners, technical consultants, and other programme implementers.

3. Develop and implement IOM Costa Rica’s CVE and migration assistance package to regional and extra regional migrants in Costa Rica.

4. Manage implementation of innovative activities which meet programme objective, engage the Monitoring and Evaluation (M&E) staff to incorporate trends, lessons learned, etc.

5. Establish and maintain collaborative relationships with local grantees, local government authorities, local contractors, international NGOs, donors, and other key stakeholders which will contribute to the smooth implementation of CVE and migration assistance activities.

6. Manage and coordinate closely with the logistics, financial and procurement teams to ensure the application of standard guidelines and procedures aimed at safeguarding an appropriate, efficient and transparent use of funds.

7. Train and coach staff to support a strong understanding of the CVE, violence reduction and migration assistance objective, and work with field staff to develop and maintain collaborative relationships with beneficiaries, local government authorities, local contractors, international NGOs, donors, and other key stakeholders.

8. Manage and coordinate with IOM Geographic Information System (GIS) Consultants to locate and analyse specific Displacement Tracking related data, Border Movements of regional and extra regional vulnerable migrants arriving in Costa Rica. Oversee preparation reports and analyses relevant to humanitarian projects.

9. Ensure that procurement, finance, logistics, and programmatic aspects of each activity are being implemented on-time, in accordance with the specifications of the approved activity and in line with IOM and donors’ rules and regulations.

10. Manage and Coordinate closely with the Logistics/Procurement and Finance Units to ensure application of standard guidelines and procedures aimed at ensuring an appropriate, efficient and transparent use of funds according to IOM and donors rules and regulations.

11. Provide regular reporting to the IOM Chief of Mission in Costa Rica on projects implementation and programme strategy effectiveness.

12. Oversee the collection and submission of situation reports, interim and final reports to donors.

13. Oversee activity database collection programmatic information, financial tracking and relevant information to develop new CVE and migration activities.

14. Mange and coordinate with the M&E staff to develop, monitor, evaluate and recommend performance measures for activities, including contractors and local partners.

15. Oversee information collection to ensure the programmes indicators are updated weekly. Propose recommendations to strengthen administrative structures and processes to ensure smooth activity implementation.

16. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Law, Human Rights, International Relations, Management, Development Studies, Planning, Business Administration or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in high-risk environments on projects related to community stabilization and radicalization or in a radicalized environment is indispensable;

• Specific work experience with multi donor portfolio is indispensable;

• Previous experience in humanitarian assistance and community-based programming desirable, particularly in the areas of emergency assistance to migrants, infrastructure works, procurement and civil-society strengthening or Monitoring and Evaluation;

• Experience in project implementation, support to grants fund management; administrative and related fields;

• Knowledge of the United Nations Department of Safety and Security (UNDSS) protocols;

• Strong knowledge and cultural understanding of the region and conversant on regional politics;

• Excellent communication and writing skills with the ability to analyses complex problems and identify and convey clear, rapid solutions;

• Effective resource management skills;

• Experience in developing and maintaining budgetary disciplines across a wide range of gran activities;

• Familiarity with political analysis in complex crisis settings;

• Knowledge of the United Nations Department of Safety and Security (UNDSS) protocols, Experience working with staff from diverse environments and backgrounds;

• Experience in graphic design, Excel Power Point or other software to generate sophisticated reporting;

• Strong general analytical skills;

• Experience in Costa Rica and Central America and the Caribbean an advantage;

• Significant reporting and database experience required, preferably with Microsoft Access.

Languages

Fluency in English and Spanish is required. Working knowledge of French is an advantage.

Note

Appointment is subject to funding confirmation.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 20 September 2018 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 07.09.2018 to 20.09.2018

Requisition: VN 2018/128 (P) - Programme Coordinator (P3) - San Jose, Costa Rica (55493955) Released

Posting: Posting NC55493968 (55493968) Released