Rwanda: Programme Support Coordinator

Position Title : Programme Support Coordinator

Duty Station : Kigali, Rwanda

Classification : Professional Staff, Grade P2

Type of Appointment : Special short-term graded, Nine months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 12 September 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Czech

Republic, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People's Democratic Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Slovenia, Suriname, Sao Tome and Principe, Swaziland, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the direct supervision of the Chief of Mission (CoM), and in close coordination with relevant units in Regional Office (RO) for East and Horn of Africa in Kenya, the successful candidate will primarily be responsible for contributing to and assisting with project conceptualization, proposal development, reporting and streamlining internal communication. S/he will also assist in the development of country strategic plans, and public information outreach activities.

Core Functions / Responsibilities:

1. Maintain up-to-date knowledge of all projects implemented by IOM Rwanda.

2. Undertake desk research, information and data collection and analysis on current migration related topics, trends, needs and gaps in Rwanda.

3. Coordinate the design and development of new concept notes and programmes/projects in close coordination with relevant units, government authorities, international and regional institutions, and partner organizations in public and/or private sectors.

4. Provide assistance in developing M&E systems and tools and the consolidation and analysis of M&E data collected by the projects.

5. Review and edit donor reports.

6. Backstop newly funded projects.

7. Contribute to the Mission’s strategic planning.

8. Streamline communication between the Rwanda Country Office, Regional Office, Headquarters and Administrative Centers by reviewing the content of documents and ensuring proper administrative processes and procedures are followed.

9. Coordinate inputs on the information requested by headquarters, the regional office, other IOM missions and external partners such as donors, UN agencies, implementing partners etc.

10. Identify and organize outreach activities to promote IOM’s image and to increase the awareness of IOM activities in the country.

11. Draft, edit and produce public information material including press briefing notes, website content, social media and newsletters.

12. Develop and maintain regular contacts with donor representatives, relevant authorities, UN agencies, non-governmental organizations and other stakeholders.

13. Participate in various UN meetings.

14. Participate in various stakeholders’ meetings, conferences, or workshops as needed.

15. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, International Relations, Law or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience with project implementation, administration and government relations;

• Proven English writing and communication skills, with strong editing skills;

• Ability to analyze and consolidate information succinctly; Excellent operational, organizational and communication skills Previous working experience with NGOs, international organizations would be a distinct advantage;

• Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities;

• Tolerant individual with ability to work with people from different background and with flexibility and able to work on overtime, when requested;

• Demonstrated proficiency with Microsoft Office applications, including Excel, PowerPoint, word as well as good knowledge working with databases and online applications.

Languages

Fluency in English is required. Working knowledge of French is an advantage.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 12 September 2018 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 30.08.2018 to 12.09.2018

Requisition: SVN 2018/202 (P) - Programme Support Coordinator (P2) - Kigali, Rwanda (55631131)

Released

Posting: Posting NC55631132 (55631132) Released