Philippines: Data Assistant (Quality Assurance) (Php 44,662/month net of taxes)

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

CONTEXT

As signatory to the Grand Bargain and as a member of the International Aid Transparency Initiative (IATI), IOM is committed to publishing to the IATI registry which is intended to enhance transparency and decision-making. Publishing will demonstrate how delivery chain of aid from donors down the transaction chain to final responders
Under the overall supervision of the Chief of Manila Financial Services, the administrative supervision of the Financial Analyst (BPI and QA) and the functional supervision of the IATI Project Manager in Geneva, the successful candidate will be responsible for providing effective and efficient administrative and data management support to the IATI implementation process of IOM.

CORE FUNCTIONS / RESPONSIBILITIES

1. Contribute to daily data management, maintenance and processing activities related to data publicized by IOM on the IATI registry and the IOM Open Data Portal.
2. Initiate data reviews and analyses as required for the smooth and reliable data publishing.
3. Research and analyse IATI publishing related topics as assigned.
4. Contribute to IATI change-management planning and documentation.
5. Monitor and maintain IATI specific data in ERP systems, interact with IOM units on data clearance related matters, process data uploads and data clearance related activities following established protocols and upon obtaining necessary approvals.
6. Update and maintain IATI related communication tools and channels (Yammer, intranet, Teams site, Outlook groups)
7. Maintain statistics on IATI project related KPIs.
8. Provide ongoing support for the IATI data review and approval process before publishing. Collect input from respective units and ensure all issues are addressed before publishing.
9. Responsible for processing IOM files to IATI registry on an IOM determined frequency basis upon appropriate prior approvals.
10. Manage content included in the external visualization portal (open.iom.int)
11. Assist with various information requests posed to the IATI publishing team.
12. Identify and document reoccurring data quality issues, bring to the attention of the supervisors and recommend possible improvements to strengthen data quality and the IATI publishing process.
13. Perform such other duties as may be assigned.

REQUIRED QUALIFICATIONS AND EXPERIENCE

Education

• University degree in Business Administration or a related field from an accredited academic institution, with three years of relevant professional experience, preferably in accounting or finance, or similar roles;
• Completed High School degree from an accredited academic institution, with five years of relevant professional experience.

Experience

• Sound knowledge of accounting systems and/or SAP plus generally accepted accounting principles and internal controls;
• Knowledge in accounting and financial reporting system of IOM is an advantage;
• Good knowledge of information technology and proficiency in Microsoft Office applications especially Excel;
• Good analytical and problem-solving skills;
• Experience with IATI a major advantage;
• Innovative problem-solving approach to work;
• Previous work experience in international organizations and companies would be an advantage.

Languages

Fluency in English is required. Working knowledge of French and/or Spanish an advantage.

REQUIRED COMPETENCIES

Behavioural

• Accountability – takes responsibility for action and manages constructive criticisms;
• Client Orientation – works effectively well with client and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services;
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others;
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

In order for an application to be considered valid, IOM will only accept applications which should include a cover letter (not more than one page) and résumé highlighting the required education and experience or a duly completed IOM Personal History Form. To access the form, please visit https://www.iom.int/sites/default/files/vacancy/MAC/iom-personal-history-form1.xlsx

Interested applicants may send their applications to machrsupport@iom.int not later than 29 August 2018. Position title and SVN Number (SVN 012/2018 – Data Assistant (Quality Assurance)) should be specified in the SUBJECT field.
Philippine citizen or foreign national with valid work permit/visa can apply. Applications from qualified female candidates are especially encouraged.

Only short-listed candidates will be invited for an interview.