Kenya: Grants Intern (SSI)

Position Title : Grants Intern (SSI)

Vacancy Number : INT 2018035 - Intern

Duty Station : Nairobi, Kenya

Classification : IOM Local Internship Contract

Duration 3 months

Organizational Unit Grants Unit (SSI)

Direct Supervision Grants Manager

Overall Supervision Chief of Party (COP)

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. Internal and External Candidates are eligible to apply to this vacancy.

Context:

Under the overall supervision of USAID Somalia Stabilization Initiative (SSI) Chief of Party and the direct supervision of the Grants Manager, or his/her designee, the incumbent will be responsible for assisting in addressing the current backlog within IOM/SSI grants management in accordance with IOM’s regulations, rules and procedures.

Core Functions / Responsibilities:

1. Assist with ongoing grant filing of soft and hard filling systems.

2. Support Grant Assistants with completing daily tasks, including, vetting, and grant closeout duties.

3. Scan grant documents to file in designated hard copy folders, and soft copies on the server.

4. Maintain grant sheets in Excel with a log of payment vouchers, and assist Grant Assistants when follow up with Procurement and/or Finance Units is needed.

5. Perform other duties as may be assigned.

Required Qualifications and Experience

Education

• University Degree in Business Administration, Development or a related field, or a college diploma supplemented with additional years of experience.

Experience

• Good knowledge of Microsoft office and internet applications.
• Personal commitment, efficiency and results-driven.
• Sound organization skills with strict attention to detail.
• Excellent communication skills, strong interpersonal skills and ability to work as part of a diverse team.
• Flexible and able to adapt quickly to new, different environments.
• Objective, analytical and capable of working under pressure.

Languages: Fluency in English and Knowledge of Somali is an advantage.

Required Competencies

Behavioural

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Personal Development:

The incumbent will acquire information about IOM, basic knowledge in the area of transition, stabilization programming and will gain first-hand experience in working in an international multicultural environment. He/she will also gain in-site experience in working with an international organization.

Other:

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates should submit CV and a cover letter indicating the Special Vacancy Notice Number (SVN No.), Position Title and the Duty Station with three professional referees and their contacts (both email and telephone) to: recruitmentsomalia@iom.int.

Note:

Closing Date: 09 July 2018; only shortlisted candidates will be contacted. Women are encouraged to apply.***Posting period:*** From: 25.06.2018 to 09.07.2018