South Sudan: Warehouse Officer (Roving)

Position Title : Warehouse Officer (Roving)

Duty Station : Juba, South Sudan

Classification : Professional Staff, Grade P1

Type of Appointment : Special short-term graded, Six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 05 June 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Congo, Cabo Verde, Czech Republic, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Guyana, Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the direct supervision of the Head of Logistics and Common Services and in close coordination with the Logistic Officer and Pipeline Coordinator in Juba, the successful candidate will be responsible for carrying out IOM South Sudan’s overall warehouse operations and administration, prioritizing the key-hubs in Juba, Rumbek and Bor.

Core Functions / Responsibilities:

1. In coordination with IOM South Sudan Security Officer and Logistics Officer, implement safety and wellness measures in warehouse management and ensure warehouse support staff follow these measures, including MOSS/SRM requirements.

2. Set up warehouse space, storage layout, warehouse inventory address systems and requirements for handling equipment.

3. In coordination with the Logistics Officer, conduct regular warehouse physical inspection to address any issues including pest, flooding and fire hazards which might result in supplies impairment.

4. Manage the receiving, storing and withdrawal of IOM supplies. Ensure the proper storing of supplies (stock rotation, pallets, stacking, addressing, mixing goods, etc.). Ensure special precautions are taken in handling, storing and disposal of hazardous supplies.

5. Ensure loading/unloading is properly supervised and implemented including all aspects relating to safety and security.

6. In coordination with program units, carry out visual control of supplies received/withdrawn, record anomalies, and schedule warehouse inventory maintenance activities.

7. Provide training for warehouse staff on warehouse procedures and inventory control. Maintain a file containing training records for warehouse employees. Participate in monthly warehouse meetings to review planning/issues and to conduct ad-hoc training.

8. Update warehouse records, documents and files, which includes copies of PRFs, POs, Core pipeline requests, waybills, Goods Received Notes, Packing lists, etc. Warehouse records should accurately reflect actual inventory, receipts, goods returned, withdrawals and impaired goods and losses.

9. Generate weekly inventory tracking reports and monthly warehouse activities reports. Periodically conduct physical inventory counts to ensure the counts conform to values in the inventory tracking system, and to verify the condition of supplies in stock.

10. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Logistic and Supply Chain Management, Business Management, Engineering, Architecture, Urban Planning or a related field from an accredited academic institution; or

• University degree in the above fields with two years of relevant professional experience.

Experience

• Proven experience in large-scale warehouse management both in emergency and in development context background;

• Experience in shelter-related activities, preferably in construction of large quantity shelters in natural disaster response and other displacement situations;

• Broad sector knowledge and/ or field experience in the areas of shelter and disaster;

• Experience in risk reduction and management;

• Experience in liaising with governmental authorities and with other national and international institutions.

Languages

Fluency in English is required. Working knowledge of any local language is an advantage.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 05 June 2018 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 23.05.2018 to 05.06.2018

Requisition: SVN 2018/127 (P) - Warehouse Officer (Roving) (P1) - Juba, South Sudan (55493711) Released

Posting: Posting NC55493733 (55493733) Released