Head of Sub-Office (3 Positions)

Position Title : Head of Sub-Office (3 Positions)

Duty Station : Multiple Duty Stations, Libya

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 27 May 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Congo, Cabo Verde, Czech Republic, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Guyana, Iceland, Comoros, Lesotho, Montenegro, Marshall Islands, Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles,

Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint

Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the direct supervision of the Chief of Mission (CoM) in IOM Libya, in close coordination with the Deputy Chief of Mission, and the Senior Resources Management Officer (SRMO) on administrative and financial matters. The successful candidate will be responsible and accountable for the development, management and implementation of project activities on all thematic programme priorities for the Sub-Office. S/he will also be accountable for the administration and management of the relevant IOM Sub-Office.

Core Functions / Responsibilities:

1. Manage the human resources, administrative and budgetary activities of the sub-office, in line with IOM rules and procedures, and in close coordination with relevant units at the main IOM office in Tripoli.

2. Monitor and oversee the implementation of projects and budgetary activities related to programmes under the responsibility of the sub-office, and ensure the submission of progress and final reports.

3. Provide guidance and information to resolve problems, analyse operational procedures and project effectiveness, and recommend improvements.

4. Provide guidance and technical support to relevant governmental authorities. Identify new programme opportunities and recommend project ideas.

5. Develop and maintain working relationships with local governmental authorities, international organizations, voluntary agencies, and other stakeholders.

6. Liaise with donors, NGOs, local civil society groups, academia, media, and other groups involved in the ongoing emergency response to coordinate and highlight IOM’s activities and services.

7. Supervise Sub-Office staff in accordance with programme standards and in line with IOM regulations and rules.

8. Undertake duty travel related to programme assessments and/or provision of assistance to refugees, host communities, migrants or internally displaced persons (IDPs) as required.

9. Prepare regular and specific reports including narrative, impact, financial, evaluation and statistical reports covering IOM activities in the sub-office. Prepare briefings and background information as required.

10. Ensure compliance with IOM policies and procedures, including implementation of internal control measures to prevent fraud and mismanagement. Keep the office of the Chief of Mission and the Resources Management Unit in Tripoli fully informed of the activities of the Sub-Office.

11. Contribute to resource mobilization efforts, identify potential new project opportunities and contribute to the preparation of project proposals.

12. Participate in relevant conferences, workshops, steering committees, policy and technical working groups, as well as other forums to ensure proper coordination and presentation of activities.

13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Management, Business Administration, Finance, International Relations, Humanitarian Affairs, Development Studies or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

Experience

• Field experience in management, humanitarian, development, and other migration related activities, complex project implementation, liaison with governments and international agencies;

• Experience in administrative and financial management, budget monitoring, cash management and internal control procedures; knowledge of IOM/UN finance, procurement and HR procedures and rules a distinct advantage;

• Experience providing direct assistance with refugees, IDPs and other beneficiaries;

• Experience in working within the UN-led cluster system;

• Excellent leadership, coordination and information management skills;

• Previous sub-office and programme management experience is an advantage;

• Good level of computer literacy;

• Familiarity with the region is an asset.

Languages

Fluency in English is required. Working knowledge of Arabic is an advantage.

Note

Duty stations will be in Misrata, Sebha or Benghazi.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 27 May 2018 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 14.05.2018 to 27.05.2018

Requisition: VN2018/119(P)-HeadofSubOffice(3Positions)(P3)-MultipleDutyStations,Libya (55479169) Released

Posting: Posting NC55479216 (55479216) Released