Afghanistan: Information Management Officer

Position Title : Information Management Officer

Duty Station : Kabul, Afghanistan

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 18 April 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Congo, Cabo Verde, Czech Republic, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Guyana, Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the overall supervision of the Chief of Mission and Special Envoy and the direct supervision of the Senior Programme Officer, and in close coordination with the Programme Managers and the Senior Resources Management Officer, as well as relevant units in Manila and Headquarters (HQs) the successful candidate will be accountable and responsible for the overall management and implementation of the Mission’s Information Management Systems including support for the implementation of projects with information management component.

Core Functions / Responsibilities:

1. Supervise the Information Management Unit (IMU) in safeguarding, designing, developing and maintaining the Mission database system and modules.

2. Coordinate the development and enhancement of the integrated methodology for data collection and information packaging as required and needed by programmes in the mission.

3. Plan, design and implement mission’s Information Management Systems and reporting tools.

4. Ensure successful development of information management strategic frameworks, programme work plans and establish monitoring tools and regular reporting.

5. Ensure appropriate systems and tools are built to support the Mission’s Monitoring, Evaluation and Learning (MEAL) activities.

6. Contribute to the development and update standard operating procedures (SOPs), guidelines, policies, and capacity-building material, including identifying best practices and formulate lessons learnt from projects to strengthen the Information Management component of IOM Afghanistan’s project proposals.

7. Lead the development and enhancement of project management systems for the IMU, including a project management application, a knowledge base, resource allocation tracking, and regular internal reporting in line with IOM standards

8. Develop data reports and data output functionality to meet the requirements of internal and external stakeholders; coordinate timely submission of reporting on Information Management with Project Support Unit (PSU) and relevant Project Managers, including ad hoc, monthly, interim, quarterly, annual, and end-of-project reports.

9. Manage and implement software project plans, unit testing, release and support of project databases and applications in a sustainable manner.

10. Train and support database assistants and field staff in the use, maintenance and support of database system.

11. Support the HQs and the Regional Office in assessment, analyzing, developing, implementation and training of the database system as requested.

12. Develop and maintain good working relationship with the ministries and international agencies involved in migration information management.

13. Represent IOM through participation in UN or government information management coordination groups, and provide strategic and technical advice

14. Contribute to building the capacity of Mission staff on IMU

15. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Computer Sciences, System Engineering, Business Administration or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

• Microsoft Certified Solution Associate/Developer is a definite advantage.

Experience

• Experience in managing large information management and/or software development and/or database management teams required;

• Experience delivering complex applications on time to clients, especially government clients, in resource-constrained environments;

• Experience in finance, accounting and administration;

• Experience in preparing clear and concise reports, and coordinating administrative activities;

• Experience in emergency response in the field, information management in crisis, post-conflict and other displacement situations;

• Experience with Monitoring, Evaluation and Learning (MEAL) activities;

• Experience in onsite or remote management and coordination of large population databases and large-scale data collection exercise in crisis or disaster situations;

• Experience in designing, developing and supporting large-scale and highly complex enterprises systems service is highly desirable;

• Knowledge of systems design and development, management, implementation, and maintenance of complex information systems related to analytics and business intelligence;

• Experience with building Management Dashboards and Visualization Systems that improve management’s ability to make data-driven decisions;

• Good understanding and respect of data protection guidelines;

• Excellent level of computer literacy required.

Languages

Fluency in English is required. Working knowledge of Pashto and/or Dari is an advantage.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 18 April 2018 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 05.04.2018 to 18.04.2018

Requisition: VN 2018/85 (P) - Information Management Officer (P3) - Kabul, Afghanistan (55430225) Released

Posting: Posting NC55430226 (55430226) Released