Gambia: Administrative and Finance Officer

Position Title : Administrative and Finance Officer

Duty Station : Banjul, Gambia

Classification : Professional Staff, Grade P2

Type of Appointment : Special short-term graded, Nine months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 10 April 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Congo, Cabo Verde, Czech Republic, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Guyana, Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Irregular migration along the Central Mediterranean route is increasingly dangerous for migrants. Crossing the Mediterranean to Italy is by far the deadliest route, with 1 death recorded for 35 arrivals (IOM, 2016). In addition, over 70% of the migrants interviewed by IOM on their arrival in Italy report that they were victims of trafficking or other exploitative practices during their migratory journey along the routes of the Central Mediterranean.

To meet these challenges, the European Union (EU) and the International Organization for Migration (IOM) have developed the Joint Initiative for Migrant Protection and Reintegration in Africa (hereinafter “Joint Initiative”). Implemented in 14 countries (Burkina Faso, Cameroon, Chad, Côte d'Ivoire, Ghana, Guinea, Guinea Bissau, Libya, Mali, Mauritania, Niger, Nigeria, Senegal and The Gambia) through 14 specific actions, it aims to protect the security, dignity and rights of migrants along this important and dangerous migration route and to help improving the reintegration of returnees through an innovative approach. This will be achieved through different types of interventions including protection and assistance to vulnerable and stranded migrants, assistance for voluntary return, and support for sustainable reintegration in the communities of origin, the dissemination of accurate information on migration to migrants, potential migrants and communities, and the collection of data on migration flows. The Initiative will aim at strengthening the technical and material capacities of the authorities and organizations involved in these areas so that they can ultimately take over policies and programmes related to the protection and reintegration of migrants in the region, with a view to improving the governance of migration in the region.

Under the overall guidance of the Chief of Mission and the direct supervision of the Resource Management Officer (RMO), the successful candidate will be accountable and responsible for the administrative and financial functions of IOM Banjul, Gambia.

Core Functions / Responsibilities:

1. Ensure adequate application of IOM’s administrative instructions, and application of internal control procedures to safeguard the Organization’s assets, control cash and prevent fraud.

2. Analyze unusual transactions (accounts payables, receivable and cash) to recommend processing.

3. Assist the RMO in the development and implementation of new/revised work methods, procedures, and systems.

4. Ensure financial documents are in conformity with relevant financial regulations, policies, and procedures.

5. Determine the correctness of cases processed.

6. Assist the RMO in forecasting cash flows according to activities in the Mission and ensure daily control of funds disbursed; ensure funding is received in accordance with donor agreements and internal control practice.

7. Work closely with other internal functional units of the mission, as well as banking donors and other stakeholders as required in the performance of administrative and financial functions.

8. In coordination with the RMO provide guidance to staff inside and outside the finance component concerning the correct application of finance regulations, rules, or procedures to cases.

9. Assist the RMO in preparation of annual budgets for the mission, monitor budgets control and report variances between budget and actual expenses, and assist in the preparations for budgets of new programs and donor’s reports.

10. Oversee and facilitate the payroll of Country office in coordination with RMO. Check Payroll versus budgets and ensure that salaries are correctly allocated to consistent with IOM’s Projectization criteria.

11. Create and facilitate teamwork and assist the RMO in training national staff in the area of administration, finance on IOM procedures and regulations with respect to e-support and PRISM.

12. In close coordination with the RMO, conduct regular monitoring and supervise the sub-office Finance activities.

13. Monitoring the Service fees mission project and ensuring proper reporting in coordination with the program units.

14. Undertake duty travel as required.

15. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Accounting, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in financial management, accounting and budgeting;

• Familiarity with financial oversight and public administration;

• Experience preparing reports, budgets, statistics and coordinate administrative activities;

• Good knowledge of human resources management (PRISM HR an advantage);

• Knowledge of IOM/UN Common System regulations, policies and procedures;

• Experience in liaising with governmental and diplomatic authorities as well as with international institutions;

• Knowledge of International Public Sector Accounting Standards (IPSAS) and SAP (PRISM)

highly desirable;

• Previous work experience in an emergency mission is an advantage;

• Knowledge of IOM/UN accounting system, software and procedures a distinct advantage;

• Knowledge of MS Office products and good computer literacy skills required.

Languages

Fluency in English is required. Working knowledge of French is an advantage.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding

confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 10 April 2018 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 28.03.2018 to 10.04.2018

Requisition: SVN 2018/82 (P) - Administrative and Finance Officer (P2) - Banjul, Gambia (55421335) Released

Posting: Posting NC55421348 (55421348) Released