Switzerland: Statistics and Information Management Officer

Position Title : Statistics and Information Management Officer

Duty Station : Geneva, Switzerland

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 14 March 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Guyana, Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Since its inception in 1951, IOM has organized the international transport of more than 15 million migrants and refugees. The organized movement of persons in need of international migration assistance is a primary mandate of the Organization and a cornerstone of IOM’s operations. International movements of migrants and refugees occur from nearly every IOM mission in the world. Movement programmes account for more than 25% of IOM's operational budget.

The Statistics and Information Management Unit supports the coordination of data and information within Department of Operations and Emergencies (DOE), Information and Communications Technology (ICT) Division and with other IOM operational entities through the development of data collection, information management, statistical reporting and communication tools, policy and guidelines, with the overall objective of improving the mutual understanding, cooperation and knowledge sharing among staff, managers and stakeholders.

Under the direct supervision of the Senior Movement Operations Manager and overall guidance of the Chief, Resettlement and Movement Management (RMM) Division, the successful candidate will be responsible and accountable for the overall management and quality control of data collected and stored in the Movement Management System Databases (MiMOSA and iGATOR); and the design and establishment of effective and efficient transportation assistance data and information management mechanisms including quality control, data security and other measures. S/he will be responsible for data and statistical analysis for the generation of Movement reports and documents.

Core Functions / Responsibilities:

1. Develop, plan and implement Movement data and information management strategy, approach and systems for RMM activities. Ensure effective mechanisms and systems to better organize and systematize the production, storage, dissemination and update of relevant data and information products as well as the standardization of data collection, recording and reporting, coordinating with other DOE divisions as well as other IOM departments providing assistance to migrants.

2. Manage the operational, administrative and financial aspects of the Statistics and Information Management Unit, and supervise the Information Management Specialists and Assistants, including assigning tasks, coordinating efforts, evaluating performance, conducting knowledge transfer initiatives, and providing training and backstop efforts as necessary.

3. Coordinate, as Movement Systems Business Process Owner (BPO), with the ICT software team and substantively contribute to the establishment of procedures and functional requirements for the development and enhancement of Movement Management systems MiMOSA & iGATOR for Movement and tickets related activity, as well as for corresponding reporting services.

4. Actively participate in business analysis activities and participate as a member of a development team in feasibility studies and systems analysis for redesigning processes and procedures to improve and meet the needs of movement processing. Closely coordinate with the ICT software team in building the Data Dictionary.

5. Keep abreast with the activities taking place in various regions and countries and establish synergies and coherence between data collection and analysis mechanisms, the generation and dissemination of information products, and the adaptation of narrative reports to be in synch with the trends to illustrate the IOM operations activities in response to realities on the ground.

6. Identify issues and provide solutions to business functional requirements by improving software, business processes and standard operating procedures considering end-to-end processes and scenarios, in coordination with internal departments.

7. Lead change management activities to assess and address the user impact of configuration changes and coordinate steps to mitigate the risks introduced due to the change including preparation of communication materials to the users and stakeholders.

8. Organize, design, plan and carry out the collection, evaluation, analysis, processing and dissemination of movement statistical data.

9. Provide substantive input to, and coordinate with the ICT Software team and the Data and Statistics unit (DSU) based in Manila, on the implementation of procedures and automated mechanisms to apply data quality control on the Movement data recorded in MiMOSA central data repository.

10. Provide substantive input to, and coordinate with the MiMOSA team and headquarters (HQs) ICT database manager, on the design of queries used for web access reporting tools, like SQL Reporting Service and Business Object (BO) query builder.

11. Develop guidelines for coherent and clearly understood reporting of movement data recorded in RMM legacy movement databases and MiMOSA central data repository while incorporating transport and operational expenditures recorded in PRISM for IOM field missions and HQs departments.

12. Identify and develop business solutions for recording transportation and movement expenditures to enhance donor reporting. Provide IOM donor invoicing missions or departments with relevant reports and documentation.

13. Represent IOM at relevant conferences, workshops and meetings related to the thematic area of expertise. Ensure that the Organization’s interests, goals and positions are properly represented, that new initiatives are introduced to donors and counterparts, and contribute to the development of relevant inter-agency guidelines, tools and other documents and analyses.

14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Computer Science, Statistics, Information Management or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in movement management and thorough knowledge of the Movement management systems, iGATOR and MiMOSA;

• Knowledge of database management and data analysis skills;

• Skilled in statistics and report generation with in-depth understanding of the IOM movement management processes;

• Advanced knowledge and understanding of computerized information systems;

• Knowledge of IOM programme requirements such as the US Refugee Admissions Programme, Canadian Warrant, Australian Refugee Programme and various return programmes;

• Good writing, communications and analytical skills;

• Good organizational and administrative skills.

Languages

Fluency in English is required. Working knowledge of French and/or Spanish is an advantage.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 14 March 2018 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 01.03.2018 to 14.03.2018

Requisition: VN2018/52(P)-StatisticsandInformationManagementOfficer(P3)-Geneva,Switzerland

(55390055) Released

Posting: Posting NC55390072 (55390072) Released