Country: United States of America
Closing date: 18 Mar 2016
Context:
Under the overall supervision of the Chief of Mission, Washington, DC, and the direct supervision of the Finance Coordinator, the incumbent will be responsible for the execution of accounting functions for the IOM Washington office as well as USAIM.
Core Functions/Responsibilities:
• Assist in the control and validation of the daily financial transactions of the IOM Washington office.
• Process invoices; prepare accounting reports and forms needed for payment, receipts for deposit, and noncash adjustments.
• Enter the daily financial transactions of IOM Washington in the accounting system (SAP Financials).
• Deposit cash and checks received to respective bank accounts on a timely fashion.
• Compile accounting and financial documents and file the same on a systematic and organized manner.
• Process the monthly/yearly closure of accounts (e.g. bank and cash reconciliations); clear vendor, and suspense accounts.
• Assist in the preparation of monthly accounting returns and ensure that these are submitted to Panama Administrative Center on a timely basis.
• Process expense claims; follow up unliquidated advances/claims.
• Assist in periodic fixed asset counts and reconciliations.
• Assist in the correct implementation of IOM Financial Management Guidelines by applying the required internal control mechanisms.
• Enter the daily financial transactions of USAIM in QuickBooks, compile/file all necessary supporting documents, and assist in the preparation of periodic financial reports.
• In coordination with USAIM staff, record donations made to USAIM in the donor tracking system and prepare corresponding tax-deductible certificate letters to be signed by USAIM authority.
• In coordination with USAIM Supervisor; compile, review and provide information for USAIM’s 990 Form due each year.
• Perform other financial, accounting and administrative duties as may be assigned.
Required Competencies:
Behavioral
Accountability • Accepts and gives constructive criticism • Follows all relevant procedures, processes, and policies • Meets deadline, cost, and quality requirements for outputs • Monitors own work to correct errors • Takes responsibility for meeting commitments and for any shortcomings
Client Orientation • Identifies the immediate and peripheral clients of own work • Establishes and maintains effective working relationships with clients • Identifies and monitors changes in the needs of clients, including donors, Governments and project beneficiaries
Continuous Learning • Contributes to colleagues' learning • Demonstrates interest in improving relevant skills • Demonstrates interest in acquiring skills relevant to other functional areas • Keeps abreast of developments in own professional area
Communication • Actively shares relevant information • Clearly communicates, and listens to feedback on, changing priorities and procedures • Writes clearly and effectively, adapting wording and style to the intended audience • Listens effectively and communicates clearly, adapting delivery to the Audience
Creativity and Initiative • Proactively develops new ways to resolve problems
Leadership and Negotiation • Convinces others to share resources • Presents goals as shared interests
Performance Management • Provides constructive feedback to colleagues • Provides fair, accurate, timely, and constructive staff evaluations • Uses staff evaluations appropriately in recruitment and other relevant HR procedures
Planning and Organizing • Sets clear and achievable goals consistent with agreed priorities for self and others • Identifies priority activities and assignments for self and others • Organizes and documents work to allow for planned and unplanned handovers • Identifies risks and makes contingency plans
Professionalism • Masters subject matter related to responsibilities • Identifies issues, opportunities, and risks central to responsibilities • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation • Persistent, calm, and polite in the face of challenges and stress • Treats all colleagues with respect and dignity • Works effectively with people from different cultures by adapting to relevant cultural contexts • Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork • Actively contributes to an effective, collegial, and agreeable team environment • Contributes to, and follows team objectives • Gives credit where credit is due • Seeks input and feedback from others • Delegates tasks and responsibilities as appropriate • Actively supports and implements final group decisions • Takes joint responsibility for team's work
Technological Awareness • Learns about developments in available technology • Proactively identifies and advocates for cost-efficient technology solutions • Understands applicability and limitation of technology and seeks to apply it to appropriate work
Technical
• Effectively applies knowledge of relevant financial discipline • Develops/follows internal control procedures to prevent fraud and mismanagement • Ensures application of institutional financial policies and guidelines
Education and Experience:
• High school diploma or equivalent. Bachelor or Associate degree in Accounting, Commerce, Business Administration or a related discipline an advantage • Minimum of 4 years progressive experience in accounting • High level of computer literacy; thorough knowledge of Microsoft Office applications (i.e., excel, outlook, word, etc) a must. • Knowledge of accounting systems (SAP and QuickBooks) a distinct advantage.
Languages: Fluency in English
How to apply:
Please submit a letter of interest and up-to-date curriculum vitae by March 18, 2016 at the latest to IOMDCVN@iom.int. Only shortlisted candidates will be contacted.