Djibouti: Procurement and Logistics Officer

Call for Applications

Position Title : Procurement and Logistics Officer

Duty Station : Djibouti, Djibouti

Classification : Professional Staff, Grade UG

Type of Appointment : Special short-term ungraded, Six Months

Estimated Start Date : As soon as possible

Closing Date : 13 November 2017

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Context:

Under the direct supervision of the Chief of Mission (COM), the successful candidate will be accountable and responsible for ensuring the appropriate implementation of instructions and policies governing the management of resources related to procurement and logistics functions in the mission.

Core Functions / Responsibilities:

1. Manage and conduct overall procurement and logistical actions of the mission, including: property and assets control, supply, service/maintenance, contractual agreements, management of Common Transport Services (CTS), administration and management of IOM fuel depot, fleet management for Light Duty Vehicles (LDVs), earth moving equipment, generators and administration support for common workshop.

2. Liaise with project managers regarding all procurement, logistics and service requirements, in order to consolidate procurement (or service) requirements and optimize purchasing power; generate reports for donor reporting as necessary, propose and implement strategic adjustments towards increasing the effectiveness and accuracy of all procurement and logistic procedures.

3. Take responsibility for all planning, implementation and monitoring aspects related to procurement and logistical needs of the mission.

4. Analyse procurement requests, identify service providers, and evaluate information regarding vendor's performance regarding quality, prices, and delivery of goods in view of the

organizations best interests.

1. Follow-up on purchase orders status and keep project managers abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions; ensure all expected merchandise is received in accordance with PO (purchase order) specifications, and that all goods are in good condition.

2. In close collaboration with the Resource Management Officer (RMO) verify that appropriate funds are available for any purchase; ensure that payments are processed promptly and adequately; ensure receipts are received when payment is conducted in cash.

3. Draft property lease contracts and rental agreements in coordination with Legal Department in HQs; check that finance unit is aware of contractual terms and conditions. Monitor owner's compliance to contractual agreements; when identified in the leases, coordinates for payment of utilities.

4. Ensure that appropriate record is kept on assets disposal, ensure assets are located accordingly and used in IOM’s best interest, regularly upgrade asset inventory list.

5. Monitor and supervise warehouse management practices in order to ensure there is no undue overstocking or loss, control supply chain and stock and monitor consumable materials and share regular stock reports with project managers and provide guidance on reorder level.

6. Ensure safe running condition and overall maintenance of the mission’s LDVs fleet, earthmoving equipment and generators; monitor accuracy of records according to the vehicle log book, servicing/maintenance records, fuel receipt/dispatches and fleet consumption rates, monitor consumable spare parts requirements to replenish them in a timely manner.

7. Manage, train and supervise procurement and logistics staff dedicated to the above duties and responsibilities.

8. Maintain and update databases of preferred vendors.

9. Perform such other related duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Business Administration, Management, Logistics, Procurement or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience

Experience

• Progressively responsible experience in procurement and logistics operations;

• Experience working in complex humanitarian operations, meeting timelines and juggling competing priorities;

• Experience working in the UN system, knowledge of IOM procurement rules and SAP/PRISM

systems is a distinct advantage

• Knowledge of asset management processes and procedures;

• Excellent level of computer literacy.

Languages

Fluency in English and French is required.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms

• Client Orientation – works effectively well with client and stakeholders

• Continuous Learning – promotes continuous learning for self and others

• Communication – listens and communicates clearly, adapting delivery to the audience

• Creativity and Initiative – actively seeks new ways of improving programmes or services

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others.

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements and security clearances

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 13 November 2017 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 31.10.2017 to 13.11.2017

Requisition: CFA 2017/42 (P) - Procurement and Logistics Officer (UG) - Djibouti (55210336) Released

Posting: Posting NC55210337 (55210337) Released