Pakistan: Grants Manager

Position Title : Grants Manager
Duty Station : Peshawar/Islamabad, Pakistan
Classification : Professional Staff, Grade UG
Type of Appointment : Special short-term ungraded, 6 months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 01 May 2017

Reference Code: CFA 2017/16 (P)

Established in 1951, IOM is the leading inter-governmental organization in the field of migration
and works closely with governmental, intergovernmental and non-governmental partners. IOM
is dedicated to promoting humane and orderly migration for the benefit of all. It does so by
providing services and advice to governments and migrants.
Internal and external candidates will be considered for this vacancy. For the purposes of this
vacancy, internal candidates are defined as staff members holding a regular, fixed-term or
short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on
Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the
Organization, unless otherwise specified in their contract. Staff members holding a regular,
fixed-term or short-term graded contract will not retain their contract type if appointed to an
ungraded position.

Context:
Under the overall guidance of the IOM Chief of Mission (CoM), and under the direct supervision
of the Programme Manager/Chief of Party in Islamabad, Pakistan and the Programmatic
directives from Community Stabilization Unit, Washington DC, the successful candidate will
manage and be responsible for organizing, tracking and managing all aspects of grant activities
funded through a small grants mechanism, ensuring the thorough administration of all grant
requirements from activity identification, development and submission for donor approval, and
implementation monitoring towards completion. S/he will oversee all aspects of the
donor-provided grant activity database as a means of tracking each grant from start-up through
to close out.

The Grants Manager will be the principle administrator of grant activities, with the overall
responsibility of ensuring that grant content and process consistently meet programme
objectives and IOM standards. The successful candidate will strengthen and maintain the
necessary administrative structures and inter-departmental processes, both within the IOM
Program and between the program and IOM Mission, in order to ensure grant transparency,
smooth implementation, reporting, requisite controls and monitoring. The Grants Manager will
also provide technical support and supervise the implementation of the Monitoring and
Evaluation Plan for the program.

The overall goal of the IOM USG funded Program, Strengthening Social Cohesion and
Community Resilience in Federally Administered Tribal Area (FATA), is to improve social
cohesion, increase awareness and access to opportunity, promote cooperation and dialogue
between communities in FATA in support of the FATA Reforms initiatives.
Core Functions / Responsibilities:

1. Supervise the staff of the Grants Unit of the program and oversee the rapid development,
   tracking and control of grant ideas and approved grant activities.
2. Provide training on all related aspects of the grant life cycle, grants writing process and
   database, and ensure the overall integrity of performance within the Grants Unit and Database
   team.
3. Review the narrative components of all grants and reports closely to ensure that the grant
   development process and approved grant records successfully convey the goals and strategic
   objectives of the program.
4. Be responsible for the overall quality of grants documentation, in English, and for the timely
   entry of all relevant grant information; serve as a focal point for all changes made to grant
   records and grant approvals in the Database.
5. Manage, modify, update and maintain the Activity Database as well as the Unit’s procedures
   and processes to ensure that all hardcopy and electronic (i.e. Country Room and database
   “Document Registry”) documents for all grants are complete, filed and in order. This includes
   leading on the grant closures process in cooperation with M&E staff.
6. In line with the Grants Activity Cycle, liaise with concerned counterparts as needed to revise
   and update the database, including submission of grant, budget and grant amendments, if
   required.
7. Develop, enhance and maintain systems of communication and data transfer with program
   counterparts in field offices and maintain appropriate, program-wide standards of grant integrity,
   data collection and management, and information flow.
8. Ensure the Database includes centralized financial tracking of all grants; liaise regularly and
   actively with financial, administrative and logistical and procurement units in order to further
   program objectives and ensure that program standards are followed.
9. Establish and maintain the reporting system of programmatic activity for donors, and
   counterparts within the program, IOM Mission and IOM at large as required. Upon request from
   the Program Manager/Chief of Party, provide donors and IOM DC, regular activity notes/grant
   updates, and all other requested grant-related information.
10. Support the preparation of program budgets and pipelines, as required.
11. Monitor and review ongoing activities of the programme, including those of project
    implementing partners (if any) for grants funded by the programme; in coordination with the
    Programme Manager/Chief of Party, facilitate and oversee the exchange of monitoring
    information with external partners as necessary to maintain appropriate visibility with grant
    activities.
12. Coordinate the collection and submission of activity notes for weekly submission to
    Monitoring and Evaluation Officer for inclusion in the database.
13. Support the admin/finance team with the overall control of expenditures, with a specific
    focus on grants commitments vs. disbursements. Make sure that all grant disbursements are
    properly coded, as per IOM’s accountancy system.
14. Supervise the regular reconciliation of Grants Database financial tracking with IOM’s
    financial systems. Provide technical support to the implementation of the program’s M&E plan,
    in particular mechanisms required to carry out the three levels of “rolling analysis” - country,
    programme and project.
15. Perform such other duties as may be assigned.
    Required Qualifications and Experience:
    Education
    • Master’s degree in Business Administration, Management or a related field from an accredited
    academic institution with five years of relevant professional experience; or
    • University degree in the above fields with seven years of relevant professional experience.
    Experience
    • At least two years of experience in operational activities in a complex crisis or emergency area
    • Previous experience in small-grants programming desirable, particularly in the areas of
    infrastructure works, procurement and civil-society strengthening or Monitoring and Evaluation.
    • At least 1 work experience with the United States Agency for International Development
    (USAID) programs an advantage, preferably with the Office of Transition Initiatives (OTI)
    • Familiarity with political analysis in complex crisis settings
    • Knowledge of the United Nations Department of Safety and Security (UNDSS) protocols, and
    experience working in a phase III or above security environment
    • Experience managing staff from diverse environments and backgrounds
    • Experience in graphic design, Power Point or other software to generate sophisticated
    reporting
    • Strong general analytical skills
    • Significant reporting and database experience required, preferably with Microsoft Access
    Languages
    Fluency in English is required. Working knowledge of a local language is an advantage.
    Note
    The benefits and entitlements will follow the applicable ICSC classification.
    Desirable Competencies:
    Behavioral
    • Accountability – takes responsibility for action and manages constructive criticisms
    • Client Orientation – works effectively well with client and stakeholders
    • Continuous Learning – promotes continuous learning for self and others
    • Communication – listens and communicates clearly, adapting delivery to the audience
    • Creativity and Initiative – actively seeks new ways of improving programmes or services
    • Leadership and Negotiation – develops effective partnerships with internal and external
    stakeholders;
    • Performance Management – identify ways and implement actions to improve performance of
    self and others.
    • Planning and Organizing - plans work, anticipates risks, and sets goals within area of
    responsibility;
    • Professionalism - displays mastery of subject matter
    • Teamwork – contributes to a collegial team environment; incorporates gender related needs,
    perspectives, concerns and promotes equal gender participation.
    • Technological Awareness - displays awareness of relevant technological solutions;
    • Resource Mobilization - works with internal and external stakeholders to meet resource needs
    of IOM.
    Other:
    Any offer made to the candidate in relation to this vacancy notice is subject to funding
    confirmation.
    Appointment will be subject to certification that the candidate is medically fit for appointment,
    accreditation, any residency or visa requirements, and security clearances.

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 01 May 2017 at the latest, referring to this advertisement.
For further information, please refer to:
http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly
completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on
your personal application page in the IOM e-recruitment system.

Posting period:
From 18.04.2017 to 01.05.2017